HR Staff (Timekeeping) – Lapu-lapu City, Cebu

Job description

The HR Timekeeping role at Gardenia Philippines entails accurately recording employee attendance, leaves, and overtime, while also supporting payroll processing and ensuring compliance with labor regulations. This position requires attention to detail, organizational skills, and knowledge of timekeeping systems.

Key Responsibilities

1. Timekeeping and Attendance Management:

– Maintain and update the timekeeping system to accurately record employee attendance, leaves, and overtime.

– Monitor daily attendance and ensure all employees’ clock-in and clock-out times are recorded correctly.

2. Payroll Preparation Support:

– Compile and verify attendance data to support payroll processing.

– Calculate and reconcile overtime, holiday pay, and other attendance-related earnings.

3. Leave Management:

– Process and track employee leave requests, including vacation, sick leave, and other forms of leave.

– Ensure proper documentation and approval of leaves in accordance with company policies.

4. Reporting and Documentation:

– Generate and maintain reports on attendance, leaves, and overtime for HR and management review.

– Ensure accurate and timely submission of required timekeeping reports and records.

5. Compliance and Policy Adherence:

– Ensure compliance with labor laws and company policies regarding attendance and timekeeping.

– Keep up to date with changes in labor regulations affecting timekeeping and attendance.

6. Employee Inquiries and Support:

– Address employee inquiries and issues related to timekeeping, attendance, and leave balances.

– Provide guidance to employees on the proper use of the timekeeping system and attendance policies.

7. System Maintenance and Improvement:

– Assist in the maintenance and improvement of the timekeeping system to enhance accuracy and efficiency.

– Identify and troubleshoot any issues with the timekeeping system, coordinating with IT as necessary.

8. Training and Orientation:

– Conduct training sessions for new employees on timekeeping procedures and attendance policies.

– Ensure all employees are informed about updates and changes in timekeeping practices.

Skills and Competencies

– Attention to Detail: High level of accuracy in managing attendance records and processing data.

– Organizational Skills: Ability to manage multiple tasks and deadlines efficiently.

– Communication Skills: Effective communication skills to interact with employees and address their queries.

– Technical Proficiency: Familiarity with timekeeping systems and software, as well as basic computer skills.

– Problem-Solving: Ability to identify and resolve issues related to timekeeping and attendance.

– Confidentiality: Maintain confidentiality of employee information and records.


– A bachelor’s degree in human resources, business administration, or a related field.

– Experience in HR timekeeping, payroll, or a related HR function is preferred.

– Knowledge of labor laws and regulations related to timekeeping and attendance.

– Proficiency in timekeeping and payroll software systems.